Late payments are the most common freelancer problem. Here is how to follow up professionally and get paid.
Send a polite reminder at due date
Email: "This is a friendly reminder that Invoice #INV-001 for [amount] was due today. Please let me know your payment ETA."
Follow up at 7 days overdue
Email: "Invoice #INV-001 is now 7 days overdue. Please arrange payment this week to avoid a late fee."
Add a late fee at 14 days
Apply a 1.5-2% monthly late fee if it was in your original terms. Mention this in your follow-up.
Final notice at 30 days
Send a final notice stating the invoice will be sent to collections or a lawyer if unpaid by a specific date.
Tips
- Save invoice emails as templates so you send consistent, professional messages every time
- Always include the invoice as a PDF attachment — never in the body of the email
- Use an invoice numbering system from day one — INV-001, INV-002 etc.
FAQs
Is a freelance contract legally binding?
Yes — a written agreement, even a simple email confirmation, is legally binding in most countries.
Should I ask for a deposit before starting work?
Yes — 25-50% upfront is standard. Protects you if the client cancels.
What payment methods should I accept?
Bank transfer is safest (no transaction fees, no reversal risk). PayPal for international clients. Avoid cash for large amounts.
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